Council Minutes

The City Council meets in regular session the first Thursday of each month at 7:00 p.m. in the Council Room of the Stephenson Municipal Building.

City of Stephenson Council Proceedings
December 2009

A public hearing to close out the CDBG application for the well construction project was held at 6:45 p.m. No public comments were received.
The council meeting convened at 7:00 p.m.
There was no public participation.
A report of the WWTP for the month of November was given. All parameters were met.
Bills totaling $59,761.36 were approved.
A report was given on the Downtown Development Authority. An ordinance to approve the development of a DDA will be drafted and introduced at the January council meeting.
An update was given on the American Recovery & Reinvestment Act (stimulus funding) River Road project. A January bid letting is expected.
James Gardiner and Paul Parmentier will fill the two vacant council seats.
Committee reports were given. Energy Optimization Agreements between the City and the Michigan Electric Cooperative Association was approved.
Comments were received. The City will be conducting a census count in the near future.
The meeting adjourned at 8:25 p.m.
The next regular Council meeting will be held on January 7, 2009.
Copies of the City Council proceedings and all ordinances are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk

City of Stephenson Council Proceedings
November 2009

At the November 3rd City Election, council member Lowell Bengry was elected Mayor, and council members John Starzynski and Ron Zahorik were re-elected to their council member seats.
A public hearing will be held at 6:45 p.m. prior to the December 3rd council meeting. The purpose of the public hearing will be to receive comments for the closing of the well construction grant.
The annual Christmas tree lighting will be held in downtown Stephenson at 6:00 p.m. on December 7th .
Reservations are being received for the park pavilions for 2010. The pavilions are reserved on a first come-first serve basis. For reservations contact City Hall.
A building permit is required in the City of Stephenson for construction, fences, etc. Contact City Hall for further information and/or a permit application.
Residents may notice the sirens going off at noon on the first Monday of each month. This is a testing of the city’s severe weather siren system. To distinguish the severe weather siren from the fire alarm siren, listen for the following: the fire alarm siren will cycle once (ring for 1 minute) - the severe weather siren will sound the same as the fire alarm but will cycle 3 times (ring for 1 minute, stop for 30 seconds, ring for 1 minute, stop for 30 seconds, ring for 1 minute). The fire alarm is only used to page the firemen; the severe weather siren is used to alert residents so they can prepare for bad weather.


Respectfully submitted,
Judith St.Juliana
City Clerk

City of Stephenson Council Proceedings
October 1, 2009

The council meeting convened at 7:00 p.m.
There was no public participation.
A report of the WWTP for the month of September was given.
Bills totaling $83,880.95 were approved.
An update on the new well project was given. The newly seeded grass is coming up nicely.
Reports were given on the Downtown Development Authority. The public hearing will be held at 6:15 p.m. prior to the November council meeting.
A report was given on the American Recovery & Reinvestment Act (stimulus funding) River Road project.
Three members were reappointed to the Zoning Board of Appeals.
A resolution authorizing a fire house safety agreement with the Iron Mountain Fire Department was approved.
Committee reports were given. Bagged leaves and brush will be picked up until October 30th. Leaves will again need to be placed in paper bags like in the Spring pickup.
Correspondence was read.
Comments were received.
The meeting adjourned at 8:05 p.m.
The next regular Council meeting will be held on November 5, 2009.
Copies of the City Council proceedings and all ordinances are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk


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City of Stephenson Council Proceedings
August 12, 2009

The council meeting convened at 7:00 p.m.
Mrs. Jean Getzen, on behalf of Project Stephenson, addressed the council regarding applying for a grant for a town clock.
The report of the WWTP for the month of July was reviewed. All parameters were met.
Bills totaling $78,024.20 were approved.
An update on the new well project was given.
Reports were given on the Downtown Development Authority and the River Road American Recovery & Reinvestment Act (stimulus funding) project. The River Road project is on schedule for construction in 2010.
Ordinance #132: An ordinance “to require building permits for reroofing, window replacement of the same size, and residing of buildings within the City of Stephenson”, which was introduced at the June Council meeting, was taken off of the council agenda.
The council adopted the State mandated Energy Optimization Plan. Utility customers will see the charge for this plan starting with their September utility bills. For residential customers it will be $.00128 per kwh. For commercial customers it will be a monthly charge of $3.82/meter.
The council adopted updated records management retention schedules for elections, city clerks, and non-record materials.
A council subcommittee will review an opportunity to purchase a building for a museum.
Committee reports were given.
The meeting adjourned at 8:00 p.m.
The next regular Council meeting will be held on September 3, 2009.
Copies of the City Council proceedings and all ordinances are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk

City of Stephenson Council Proceedings
July 2, 2009

The council meeting convened at 7:00 p.m.
There was no public participation.
The report of the WWTP for the month of June was reviewed. All parameters were met.
Bills totaling $94,143.72 were approved.
An update on the new well project was given.
Resolution #09-03: “A resolution amending Resolution No. 09-01- a resolution of intent to create a downtown development authority” was adopted.
There was nothing new to report on the River Road American Recovery & Reinvestment Act (stimulus funding) project.
Ordinance #132: An ordinance “to require building permits for reroofing, window replacement of the same size, and residing of buildings within the City of Stephenson” was tabled.
The council reviewed a letter from the Menominee County Equalization Director and Menominee County Finance Chairman regarding a proposed protocol for data entry for the property tax database. The council voted to reject the proposed protocol.
Ray Payment was appointed auditor for the City.
Committee reports were given.
The meeting adjourned at 8:00 p.m.
The next regular Council meeting will be held on August 6, 2009.
Copies of the City Council proceedings and all ordinances are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk

City of Stephenson Council Proceedings
June 11, 2009

The council meeting convened at 7:00 p.m.
There was no public participation.
The report of the WWTP for the month of May was reviewed. All parameters were met.
Bills totaling $95,553.58 were approved.
An update on the new well project was given.
The City will pursue the development of a downtown development authority.
An update on the River Road AARA (stimulus funding) project was presented.
Ordinance #132: An ordinance “to require building permits for reroofing, window replacement of the same size, and residing of buildings within the City of Stephenson” was introduced.
Ordinance #131: “Operation of Off-Road Vehicles” in the City of Stephenson was adopted. The ordinance will take effect on July 2, 2009.
The council approved the purchase of a new computer and software for the assessor. The City will share the cost with Holmes Township, who also uses the same assessor.
Mayor Getzen and the Stephenson City Council welcomed Aquila Resources U.S.A. to the community. With their headquarters now located in the City, they anticipate much needed employment opportunities and economic growth in the area. They look forward to a cooperative working relationship toward that goal.
Committee reports were given. Banners for the new street light poles have been installed. A new water service was connected to the City’s water system. Budget amendments were approved.
Comments were received.
The meeting adjourned at 8:05 p.m.
The next regular Council meeting will be held on July 2, 2009.
Copies of the City Council proceedings and all ordinances are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk

City of Stephenson Council Proceedings
April 2, 2009

The council meeting convened at 7:00 p.m.
There was no public participation.
The report of the WWTP for the month of March was reviewed. All parameters were met.
Bills totaling $66,260.61 were approved.
Updates on the downtown and well construction projects were presented.
The Downtown Development Authority item was tabled.
Brush and Leaf Disposal was discussed. Bagged leaves and brush will be picked up until May 4th. Leaves and brush will need to be separated, and leaves will need to be placed in paper bags which are available at local retailers.
The Experience Works Program was discussed.
The City approved the purchase of a different loader.
The “Red Flag” (Identity Theft Prevention) policy was approved.
Committee reports were given. A budget amendment transferring $75,000.00 from the Water fund to the Water Construction fund was approved.
Correspondence was read. A letter of resignation was received from the part-time WWTP/DPW worker. It was accepted with regret.
The meeting adjourned at 9:05 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk

City of Stephenson Council Proceedings
March 5, 2009

The council meeting convened at 7:00 p.m.
There was no public participation.
The report of the WWTP for the month of February was reviewed. All parameters were met.
Bills totaling $69,110.93 were approved.
Updates on the downtown and well construction projects were presented.
The Downtown Development Authority and Brush and Leaf Disposal items were tabled.
The property that the Mid-County Rescue Squad occupies will be transferred to the organization.
The City will purchase a port-a-john, rather than renting one for the summer months.
Committee reports were given. Revisions to the employee handbook policy were approved.
Correspondence was read.
The meeting adjourned at 8:23 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk

City of Stephenson Council Proceedings
February 5, 2009

The council meeting convened at 7:00 p.m.
There was no public participation.
The report of the WWTP for the month of January was reviewed. All parameters were met.
Bills totaling $164,213.39 were approved.
Updates on the downtown and well construction projects were presented.
A reappointment was made to the Board of Review.
Recommendations from the Compensation Committee were approved.
Committee reports were given.
Correspondence was read.
The meeting adjourned at 9:03 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk

City of Stephenson Council Proceedings
January 8, 2009

The council meeting convened at 7:00 p.m.
There was no public participation.
The report of the WWTP for the month of December was reviewed. All parameters were met.
Bills totaling $158,696.80 were approved.
Updates on the downtown and well construction projects were presented.
A resolution of intent to create a Downtown Development Authority was adopted.
Traffic Control Order #17 was approved.
Council member Gardiner was appointed to the CUPPAD Regional Commission for a 2-year term.
Appointments were made to the Compensation Committee.
Committee reports were given.
Correspondence was read.
The meeting adjourned at 8:50 p.m.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk