Council Minutes

The City Council meets in regular session the first Thursday of each month at 7:00 p.m. in the Council Room of the Stephenson Municipal Building.

City of Stephenson Council Proceedings
December 2, 2010

The council meeting convened at 7 p.m.
City Assessor John Anderson gave a report on the update of the property cards.
A report of the WWTP for the month of November was reviewed. All parameters were met.
Bills totaling $79,472.41 were approved.
A resolution to change the City election filing date to the 12th Tuesday prior to the City election date was approved.
Committee reports were given.
Correspondence was read.
Comments were received.
The meeting adjourned at 8:55 p.m.
The next regular Council meeting will be held on January 6, 2011.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk

City of Stephenson Council Proceedings
November 4, 2010

The council meeting convened at 7 p.m.
There was no public participation.
A report of the WWTP for the month of October was reviewed. All parameters were met.
Bills totaling $98,455.35 were approved.
More CFL light bulbs have been received to hand out to residential customers. Customers can pick them up at City Hall on a first come-first serve basis.
An update on a City Logo was given.
Committee reports were given. The MDOT center turn lane project is expected to be completed next year. The park bathrooms are closed down for the winter months. Budget transfers totaling $19,520.00 were approved.
Correspondence was read. An ad will be purchased for the SHS annual, and a donation will be given to Experience Works.
Comments were received. The annual Christmas tree lighting ceremony will be held on December 6th.
The meeting adjourned at 8:35 p.m.
The next regular Council meeting will be held on December 2, 2010.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk

City of Stephenson Council Proceedings
October 7, 2010

The council meeting convened at 7 p.m.
The new City Assessor gave a report to the council. A comment was received on the recent full page ad in the paper about Lake Township’s proposed zoning ordinance.
A report of the WWTP for the month of September was reviewed. All parameters were met.
Bills totaling $92,721.97 were approved.
Traffic order #10, which placed “stop” and “stop ahead” signs on the east side of the railroad tracks on River Road, was rescinded.
Committee reports were given. Firemen’s Park is closed down for the winter months. The bathrooms at Erickson Park will be closed down when temperatures reach the freezing level.
Correspondence was read.
Comments were received.
The meeting adjourned at 8:25 p.m.
The next regular Council meeting will be held on November 4, 2010.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk

City of Stephenson Council Proceedings
September 20, 2010 Special Meeting

The council meeting convened at 6 p.m.
There was no public participation.
The City Treasurer shared about the option of placing the property tax roll information on the City’s website through BS & A Software Company. The cost to property owners to view their own parcels would be free- to all others it would be $2.00 per parcel, with the money going to BS & A. The consensus of the council was to pursue this option.
Hannula Agency was approved as the City’s property and liability insurance carrier.
The City will not place a bid on an upcoming Sheriff’s sale of a vacant property.
No comments were received.
The meeting adjourned at 8:50 p.m.
The next regular Council meeting will be held on October 7, 2010.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk

City of Stephenson Council Proceedings
August 5, 2010

The council meeting convened at 7 p.m.
There was no public participation.
A representative of Packerland Broadband gave a power point presentation about their company.
A representative of the Municipal Electric Utilities of Wisconsin (MEUW) presented information on their safety management program.
A report of the WWTP for the month of July was reviewed. All parameters were met.
Bills totaling $90,404.27 were approved.
An update on the energy optimization program was given. Two (2) free light bulbs will be given out to City electric residential customers who request them, while supplies last. Franklin Energy, an energy optimization implementation company, has started contacting area City commercial and industrial electric customers.
The council approved a 10-year lease extension with Packerland Broadband.
The council approved allowing the Stephenson High School and Stephenson Elementary School to hold parades within the City limits.
Committee reports were given. The City will hire a company to clean out the garage area of the vacant house located adjacent to Erickson Park.
Action on filling the City Assessor position was tabled until the September council meeting.
Correspondence was read.
No comments were received.
The meeting adjourned at 9:35 p.m.
The next regular Council meeting will be held on September 2, 2010.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk

City of Stephenson Council Proceedings
July 1, 2010

The council meeting convened at 7:00 p.m.
A resident addressed the council about questions and concerns about utility billing.
The report of the WWTP for the month of June was reviewed. All parameters were met.
Bills totaling $96,293.25 were approved.
A $500.00 loan to the Downtown Development Authority was approved.
The start up date for the American Reinvestment and Recovery Act project (River Road) has been pushed back to August.
An update on the Energy Optimization program was given.
The Health Department will be contacted regarding complaints about a vacant property near Erickson Park.
Several applications were received for the City Assessor position. They were referred to the Personnel Committee.
Council member Larson will continue as the voting member delegate for the City to the Northern Michigan Public Service Academy. Council member Starzynski will serve as alternate delegate.
Committee reports were given.
Correspondence was read. The City will join Protec, a group that works on behalf of local governments to address right of way issues.
Comments were received.
The meeting adjourned at 8:56 p.m.
The next regular Council meeting will be held on August 5, 2010.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk

City of Stephenson Council Proceedings
June 3, 2010

The council meeting convened at 7:00 p.m.
There was no public participation.
The report of the WWTP for the month of June was reviewed. All parameters were met.
Bills totaling $75,657.05 were approved.
The Downtown Development Authority board will meet the third Wednesday of each month at 6:00 p.m. in the council chambers. Their next meeting is June 16, 2010.
An update on the Energy Optimization program was given.
Resolution #10-03: “A resolution supporting MDOT”s request to close the Bluff Street access to U.S. Hwy 41 was adopted.
A report was given on the status of the applications the City submitted to Rural Development for grant/loan monies for two snow plow trucks and a fire truck.
The budget for fiscal year 2010/2011 was approved. The millage rate of 7.5 mills was also approved. This is the same rate as last year.
Discussion was held regarding dilapidated buildings within the City.
Ray Payment C.P.A. was approved to audit the City’s financial records for fiscal year 2009/2010.
The City will advertise for the Assessor’s position. Applications will be accepted until June 30, 2010.
The council approved the purchase of a property parcel.
Committee reports were given. Budget amendments were approved.
Correspondence was read. The City will purchase an ad in the upcoming plat book.
No comments were received.
The meeting adjourned at 9:05 p.m.
The next regular Council meeting will be held on July 1, 2010.
Copies of the City Council proceedings are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk

City of Stephenson Council Proceedings
April 8, 2010

The council meeting convened at 7:00 p.m.
There was no public participation.
A report of the WWTP for the month of March was given. All parameters were met.
Bills totaling $59,393.80 were approved.
Nine applications were received for the Downtown Development Authority Board. All nine applicants were approved to serve on the Board.
An update was given on the American Recovery & Reinvestment Act (stimulus funding) River Road Project. The preconstruction meeting has been held.
An application has been submitted to the Hannahville Indian Community for their 2% grant funding.
An update was given on the Energy Optimization program. Rebate programs are now available for City residents.
The notice of intent for funding through the Michigan Economic Development Corporation CDBC ICE grant program, that was submitted for a water/sewer line replacement along U.S. 41 to the southern City limits, has been denied.
The Council adopted the proposed updated utility shut-off policy that was reviewed by the City’s attorney. It will replace all other shut-off policies that are currently in place.
Comments were reviewed regarding the proposed closing of the Bluff Street access to U.S. Hwy 41 per a request of the Michigan Department of Transportation.
Committee reports were given. The City will apply for stimulus funds, which would include grant and loan funding through Rural Development, for the replacement of two snow plow trucks and one fire truck.
Correspondence was read.
Comments were received.
The meeting adjourned at 8:35 p.m.
The next regular Council meeting will be held on May 6, 2010 at 7:00 p.m. A public meeting to receive comments on the City’s Notice of Intent for applying for funding through Rural Development for the replacement of snow plow trucks and a fire truck will take place at 6:15 p.m. The budget hearing will take place at 6:30 p.m.
Copies of the City Council proceedings and all ordinances are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk

City of Stephenson Council Proceedings
March 4, 2010

The council meeting convened at 7:00 p.m.
There was no public participation.
A report of the WWTP for the month of February was given. All parameters were met.
Bills totaling $61,796.73 were approved.
The deadline for applications of interest to serve on the Downtown Development Authority Board is March 8th. Eight applications have been received so far. Appointments to the board will be made at the April council meeting.
An update was given on the American Recovery & Reinvestment Act (stimulus funding) River Road Project. Bacco Construction was low bidder for the job with a bid price of $113,338.40. Construction is expected to start on July 5th.
An update was given on the Energy Optimization program.
CUPPAD will update the City’s recreation plan.
A notice of intent for funding through the Michigan Economic Development Corporation CDBC ICE grant program has been submitted for a water/sewer line replacement along U.S. 41 to the southern City limits.
The City’s proposed updated utility shut-off policy is being reviewed by the City’s attorney.
A notice will be placed in the paper that the City will receive public comments on the proposed closing of the Bluff Street access to U.S. Hwy 41 per a request of the Michigan Department of Transportation. This would be in conjunction with MDOT’s proposed upcoming U.S. 41 project through the City.
The City Charter will be reviewed, with the goal being to present revisions of it to the voters in upcoming regular elections.
Wayne Mulzer was reappointed to the Compensation Commission.
Committee reports were given. Mayor Bengry congratulated Fire Chief James Gardiner on his 50 year anniversary with the Stephenson Volunteer Fire Dept. (27 of those years as Fire Chief).
Two water main breaks were repaired.
The census count that Mrs. Oczus recently completed for the City’s information revealed the City has 861 residents, which is down from 875 in 2000. The City will use this figure to compare to the Federal Census figures. The Federal census is currently going on with residents receiving their packets from the government.
Correspondence was read.
Comments were received.
The meeting adjourned at 8:35 p.m.
The next regular Council meeting will be held on April 8, 2010.
Copies of the City Council proceedings and all ordinances are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk

City of Stephenson Council Proceedings
February 4, 2010

The council meeting convened at 7:00 p.m.
A City business owner inquired about a water/sewer line extension along U.S. 41 to the southern City limit.
A report of the WWTP for the month of January was given. All parameters were met.
Bills totaling $78,468.26 were approved.
An ordinance creating the development of a Downtown Development Authority was adopted.
An update was given on the American Recovery & Reinvestment Act (stimulus funding) River Road Project. A resolution authorizing signers for the project was adopted. The project goes out for bids on February 5th.
An update was given on the Energy Optimization program.
Al Raether and William Winter were reappointed to the Board of Review.
The City will update its recreation plan.
The City will pursue grant funding possibilities for a water/sewer line extension along U.S. 41 to the southern City limit.
Discussion was held on updating the City’s utility shut-off policy.
Discussion was held regarding Project Stephenson. As of yet, no one has volunteered to be its new coordinator.
An update was given on the upcoming MDOT project. Plans are to construct a turning lane through the City.
Committee reports were given.
Comments were received.
The meeting adjourned at 9:20 p.m.
The next regular Council meeting will be held on March 4, 2010.
Copies of the City Council proceedings and all ordinances are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk

City of Stephenson Council Proceedings
January 7, 2010

The council meeting convened at 7:00 p.m.
There was no public participation.
A report of the WWTP for the month of December was given. All parameters were met.
Bills totaling $81,643.76 were approved.
A report was given on the Downtown Development Authority. An ordinance to approve the development of a DDA was introduced at the January council meeting.
An update was given on the American Recovery & Reinvestment Act (stimulus funding) River Road Project.
The council granted permission to purchase a new utility billing program. Billing program options are currently being reviewed.
A “Performance Resolution for Governmental Agencies” was approved.
Council committee appointments were made.
Committee reports were given.
Comments were received.
The meeting adjourned at 8:10 p.m.
The next regular Council meeting will be held on February 4, 2010.
Copies of the City Council proceedings and all ordinances are available at City Hall during regular business hours.


Respectfully submitted,
Judith St.Juliana
City Clerk